Continuously exemplifies Greenwood Communities and Resorts mission, values and customer service philosophy of GCR in job performance and in relationships with others.  This position is responsible for assisting the Catering and Events Sales Manager in soliciting, promoting, pricing and planning all catering, banquet and event functions. Assist to ensure that customer requirements and specs are adhered to and that functions run smoothly, efficiently and profitably. 

ESSENTIAL JOB FUNCTIONS

• Assist the Catering & Events Sales Manager with responding to RFPs and other leads within established guidelines.
• Collect deposits as required before the event along with a signed and dated contract outlining time sensitive information needed to perform function.
• Assist with scheduling and coordinating site tours, tastings and other visitations needed to close sales.
• Assist with updating Banquet Event Order documentation on final arrangements with client events. Obtain all specifications and pertinent information concerning the event, including but not limited to, number attending, schedule of events and
• Collect appropriate licensing and permits from town and ensure collaboration with security.
• Regularly review upcoming event function sheets and have thorough understanding of all requirements on upcoming scheduled events.
• Assist in preparing required paperwork, including forms, reports and event calendars in an organized and timely manner; keep the Database up to date.
• Complete sales process to include survey, thank-you and any other appropriate follow-up.

GENERAL QUALIFICATIONS: EXPERIENCE, KNOWLEDGE, SKILLS

• Be able to communicate and understand the predominant language(s) of customers and staff, outstanding verbal and written communication skills.
• Sales experience (catering or F&B) preferred.
• Proficient with Microsoft Office and CRM
• Experience navigating the internet and working in an online environment
• Must have a valid driver's license

EDUCATION/LICENSURE/CERTIFICATIONS

Required: 

• High School Graduate

WORK ENVIRONMENT

• Be able to work in a standing position for long periods of time (up to + 8 hours).
• Be able to reach, bend, stoop and occasionally lift up to 20 pounds
• Must be available to work evening and weekend events as needed